THE VOICE OF THE EQUIPMENT RENTAL INDUSTRY
This tool has been created by the ERA European Rental Association to allow any stakeholder involved with construction equipment to check whether for his specific situation it would make more sense to rent or purchase a specific piece of construction equipment. Variables taken into account include acquisition cost, financing, utilisation rate, maintenance and other costs as well as resale rate. Please contact us, with any comments, questions or feedback on this calculator. This tool will allow a contractor and/or a rental company to calculate the cost implications of renting equipment rather than buying it.

The ERA European Rental Association has created a downloadable version of its Rent Versus Buy Decision Maker in .exe format. This downloadable version is available in the following languages: Danish, Dutch, English, French, German, Italian, Spanish

Download the Calculator here

Details of the equipment required

In local currency Your data Annual cost
Market rental rate per day of the equipment
 
Utilization in number of days per year
 

Total Ownership Cost (over lifetime)

In local currency Your data Annual cost
1 Acquisition cost
 
2 Depreciation Term (years)
 
3 Resale as % of acquisition cost %
 
4 Depreciation cost per year
 
0
5 Total financed amount
 
6 Length of financing (years)
 
7 Number of payment dates
0
 
8 Financing rate %
 
9 Average Annual interest on financing
 
0
10 Transportation, preparation costs
0
 
TOTAL
0

Maintenance & Repairs (in % of acquisition cost on an annual basis)

In local currency Your data Annual cost
Estimated annual maintenance cost (typically 5-10% of acquisition cost) %
0
 
TOTAL
0

Others (Annual Basis)

In local currency Your data Annual cost
1 Inspections (to comply with regulations)
 
2 Insurance
 
3 Number of accidents/year
 
Excess per accident
0
4 Number of replacement days
 
Cost of replacement for damaged equipment (rental rate + 20%)
0
0
 
TOTAL
0

General Administrative expenses in hours spent (Annual Basis)

In local currency Your data Annual cost
1 Purchasing (in hours worked)
 
2 Maintenance & repairs
 
3 Insurance
 
4 Transport costs
 
5 Accounting
 
Total number of hours
0
 
6 Cost per hour
 
 
TOTAL
0
Total annual cost of owning the machine
0
Number of days the unit is used each year (your figure)
0
Your daily ownership cost
0
Your daily rental cost
0
Comparison between Renting and Buying
0